ID Card Design & Print

Set Up ID Card – EasyLib (Detailed Explanation)

The Set-Up ID Card module allows institutions to design and configure customized ID card formats for students and staff. This setup defines the card size, layout, field placement, and print structure for both the front and back sides of the ID card.

1. Card Format Section

Card Formats

1. Used to create or select an ID card format.
2. Enter a new format name (e.g., Student ID Card, Staff ID Card).
3. Existing formats can be retrieved using Inquire.

Inquire

1. Fetches saved ID card formats.
2. Allows viewing, modifying, or deleting existing designs.

Self-Print

1. Defines the printing method.
2. Options may include:
3. Yes – Card will be printed internally using your own printer
4. No – Card will be printed externally
5. This setting helps adjust print alignment and margins.

2. Front Side Configuration

This section defines the front layout of the ID card.

Front Side – Size Settings

These values ensure proper alignment during printing.

Front Side – Field Selection

1. A dropdown list displays all available ID card fields such as:
2. Name
3. Registration Number
4. Department
5. Photo
6. Barcode / QR Code
7. Institution Name
8. Select the required field and click + Append Field.
9. Each appended field can be positioned precisely within the card layout.

3. Back Side Configuration

This section defines the reverse side of the ID card.

Back Side – Size Settings

Back-side left distance may differ due to printer orientation.

Back Side – Field Selection

Common back-side fields include:

1. Address
2. Emergency Contact Number
3. Blood Group
4. Barcode / QR Code
5. Library Rules / Instructions

Use + Append Field to add selected fields.

4. Append Field Function

1. Add selected data fields to the ID card.
2. Multiple fields can be appended on both sides.
3. Fields are arranged according to the defined distances.

5. Preview Section

Preview Button

1. Displays a real-time preview of the ID card.
2. Helps verify:
3. Field alignment
4. Text visibility
5. Overall design before printing

6. Action Buttons

7. Recommended Standard Card Settings

8. Best Practices

1. Always preview before finalizing the design
2. Use standard dimensions for printer compatibility
3. Test print one card before bulk printing
4. Avoid placing text too close to edges
5. Maintain consistent spacing on both sides

9. Outcome

Once the setup is completed:

1. The card format becomes available in Generate ID Card
2. Cards can be printed individually or in bulk
3. Supports professional, standardized ID card output

Generate ID Card

The Generate ID Card module is used to create and print ID cards for members using the predefined card formats created in Set Up ID Card. This module supports individual and bulk ID card generation with flexible orientation options.

1. Accessing Generate ID Card

Navigation Path:

Barcode ? ID Card ? Generate ID Card

This screen allows users to select an ID card format, choose members, and generate printable ID cards.

2. Generate ID Cards Screen Overview

The screen consists of the following main sections:

1. Card format selection
2. Orientation selection
3. Member range selection
4. Generate action

3. Field-by-Field Explanation

3.1 Format

1. Displays a dropdown list of ID card formats created in Set Up ID Card.
2. Examples:
3. Student ID Card
4. Staff ID Card
5. Visitor ID Card
6. Mandatory field – ID cards cannot be generated without selecting a format.

Purpose:

1. Determines card layout, size, fields, and front/back design.

3.2 Orientation

1. Defines the print orientation of the ID card.

Available Options:

1. Portrait – Vertical layout
2. Landscape – Horizontal layout

Note:

1. Orientation should match the design used during ID Card Setup.
2. Incorrect orientation may cause alignment issues while printing.

3.3 Members Range

This section is used to select members for whom ID cards are generated.

Members Range

1. Allows generation of ID cards for a specific range of members.
2. Useful for:
3. Class-wise printing
4. Department-wise printing
5. Batch printing

From

1. Enter the starting member number / ID.

To

1. Enter the ending member number / ID.

Example:

From: 1001

To: 1050

? Generates ID cards for members 1001 to 1050.

4. Generate Cards Button

Generate Cards

1. Initiates ID card generation based on:
2. Selected format
3. Orientation
4. Member range
5. Produces print-ready ID cards.

Output:

1. ID cards are displayed or downloaded as per system configuration.
2. Ready for direct printing or export.

5. Printing Workflow

1. Select ID Card Format
2. Choose Orientation
3. Enter Member Range
4. Click Generate Cards
5. Preview the generated ID cards
6. Print or save as required

6. Key Features

1. Supports bulk ID card generation
2. Uses predefined professional templates
3. Accurate alignment based on setup
4. Front and back side printing
5. Barcode / QR code compatibility
6. Quick and efficient for large institutions

7. Best Practices

1. Ensure ID card format is correctly configured before generating
2. Match orientation with card setup
3. Test print a small range before bulk printing
4. Verify printer settings for correct margins
5. Avoid overlapping member ranges

8. Common Issues & Solutions

9. Outcome

After successful generation:

1. ID cards are ready for printing and distribution
2. Ensures uniform identity management
3. Saves time with bulk processing