Course Reserve - Virtual Collection List

Table of Contents

1. Introduction
2. Course Reserve – Overview
3. Course Reserve Header
4. Purpose
5. Screen Fields Explained
6. Actions & Workflow
7. Course Reserve Lines
8. Purpose
9. Screen Fields Explained
10. Actions & Workflow
11. Customized Report
12. Customized Search Report – CR Header
13. Purpose
14. Filters & Search Parameters
15. Output & Actions
16. End-to-End Workflow
17. Business Benefits
18. Best Practices & Notes

1?? Introduction

The Course Reserve & Customized Reports module in Easylib is designed to help institutions systematically manage, organize, and monitor course-specific learning resources that are required by students for a particular course, grade, semester, or subject.

This module is primarily used by libraries, academic administrators, and faculty members to ensure that essential learning materials—such as books, audio resources, and other library items—are clearly identified, reserved, and made accessible to the right group of students at the right time.

The Course Reserve process works on a header–line structure:

1. The Course Reserve Header defines what the reserve list is (purpose, course, grade, subject, ownership, and access level).
2. The Course Reserve Lines define which resources are included in that reserve list.

In addition to managing reserve lists, the module also provides powerful reporting capabilities through Customized Reports and Customized Search Reports, allowing institutions to:

1. Track active and inactive reserve lists
2. Review resource allocation across courses and semesters
3. Support audits, academic planning, and accreditation requirements

By using this module, institutions can:

1. Standardize reading and reference materials across courses
2. Improve coordination between faculty and libraries
3. Reduce confusion about required vs. optional resources
4. Ensure transparency and accountability in resource usage

Overall, the Course Reserve & Customized Reports module plays a critical role in academic resource planning, library operations, and student learning support, making it an essential component of the Easylib ecosystem.

2?? Course Reserve – Overview

The Course Reserve module consists of:

1. Course Reserve Header – Defines the reserve list (what the list is about)
2. Course Reserve Lines – Defines the actual items/resources in the list
3. Customized Reports – Reporting and tracking of reserve lists

3?? Course Reserve Header

The Course Reserve Header is the master record of the Course Reserve module.

It defines why a reserve list exists, who it is for, and who manages it.

Each Course Reserve Header represents one complete reserve list created for a:

1. Course
2. Grade / Semester
3. Subject
4. Academic purposes (Orientation, Core Reading, Exam Preparation, etc.)

?? No resource can be reserved unless a Course Reserve Header is created first.

The Course Reserve Header is used to:

1. Define course-specific learning requirements
2. Group required and recommended learning materials
3. Control access level (Public / Private)
4. Assign ownership and accountability
5. Link reserve lists to institute, library, course, grade, and subject

It acts as a container that holds multiple Course Reserve Lines (books, audio, etc.).

Navigation

Course Reserve ? Course Reserve Header

Key Fields Explained

Actions

1. ? Add CR Header – Create a new course reserve list
2. Modify – Update list details

Use Cases

1. Orientation reading list
2. Semester-wise mandatory books
3. Subject-specific references

Course Reserve Lines

Course Reserve Lines represent the individual resources/items that are assigned to a Course Reserve Header.

Each line defines one specific learning resource (book, audio CD, digital material, etc.) that students should read, refer to, or access as part of a course, subject, or semester.

?? A Course Reserve Line cannot exist without a Course Reserve Header.

The Course Reserve Lines screen is used to:

1. Attach library items to a reserve list
2. Define type of resource (Book, Audio, Digital, etc.)
3. Control availability and usage status
4. Provide guidance using remarks (Must Read, Additional Read, etc.)
5. Maintain a structured, auditable list of learning resources

Navigation

Course Reserve ? Course Reserve Lines

Key Fields Explained

Actions

1. ? Add CR Line – Add new item to reserve list
2. Modify – Edit item details

Examples

1. Book ID 000100 ? Must Read
2. Book ID 000200 ? Additional Read

Customized Report

The Customized Report option allows administrators to view, filter, and export course reserve information in a structured format.

Common Uses

1. Audit of reserve lists
2. Faculty review
3. Library usage planning

Customized Search Report – CR Header

The Customized Search Report – CR Header screen is used to search, filter, and generate detailed reports specifically for Course Reserve Headers.

Unlike standard listing screens, this report provides advanced search capabilities, allowing administrators and librarians to quickly locate specific reserve lists based on multiple academic, library, and ownership parameters.

Navigation

Course Reserve ? Customized Search Report – CR Header

Search Filters Available

1. CR Header ID
2. List Name
3. List Owner
4. List Type
5. Institute
6. Home Library
7. Course
8. Grade
9. Subject
10. Created Date
11. Status
12. Remarks

Report Output Columns

Report Actions

1. Export – Download report
2. Show / Hide Columns – Customize view
3. Search – Quick filtering

End-to-End Workflow

1. Create Course Reserve Header
2. Define list details (course, grade, subject)
3. Add items using Course Reserve Lines
4. Activate the reserve list
5. Track and review using Customized Search Reports