Easylib

Easylib Help

Set Up Campus Admin

E-Mail: info@easylibsoft.com

Website: https://www.easylib.net

Contact: 98440-81710

TABLE OF CONTENTS

  1. Introduction
  2. ERP Default Setup Overview
  3. Master Data Configuration
  4. 3.1 Category
  5. 3.2 Caste
  6. 3.3 SubCaste
  7. 3.4 Country
  8. 3.5 State
  9. 3.6 Religion
  10. 3.7 Rural / Urban
  11. 3.8 Language
  12. 3.9 Occupation
  13. 3.10 Enclosures
  14. Academic Configuration
  15. 4.1 Academic Grades
  16. 4.2 Grade Type Maintenance
  17. 4.3 Grade Duration Maintenance
  18. 4.4 Grade Section Maintenance
  19. 4.5 Grade Batch Maintenance
  20. Location Configuration
  21. 5.1 Location Type Maintenance
  22. 5.2 Locations in the Institute
  23. 5.3 Location in the Institute (Campus Mapping)
  24. Subject Configuration
  25. 6.1 Theory / Practical Type
  26. 6.2 Subject Type Maintenance
  27. 6.3 Subjects
  28. 6.4 Subjects by Grade – Import Screen
  29. Recommended Setup Order
  30. Best Practices

1?? Introduction

The Campus Admin Setup Module in Edulite ERP is the foundational configuration layer of the entire system. It is designed to establish and manage all essential master data required for smooth academic, administrative, and operational functioning of an educational institution.

Before initiating core activities such as student admissions, fee management, timetable scheduling, examination processing, or reporting, it is mandatory to complete the Campus Admin and ERP Default Setup. This ensures that all institutional, academic, demographic, and infrastructural data is standardized and structured correctly within the system.

This module acts as the backbone of the ERP system because every other module depends on the data configured here. Whether it is assigning a student to a grade, mapping a subject to a section, allocating classrooms for timetable generation, or generating demographic reports — all such operations rely on the accuracy of the master data created in this setup.

2?? ERP Default Setup Overview

ERP Default Setup includes foundational master records used across all modules like Admission, Academics, HR, and Finance.

3?? Master Data Configuration

3.1 Category

Purpose: Define student reservation or classification categories.

Examples:

  1. General
  2. OBC
  3. SC
  4. ST
  5. Management

Fields:

  1. Category Name
  2. Description
  3. Status

3.2 Caste

Purpose: Maintain caste details linked to categories.

Fields:

  1. Caste Name
  2. Linked Category
  3. Status

3.3 SubCaste

Purpose: Define subdivisions under caste.

Fields:

  1. SubCaste Name
  2. Caste Selection
  3. Status

3.4 Country

Purpose: Maintain country master list.

Fields:

  1. Country Name
  2. Country Code
  3. Status

3.5 State

Purpose: Maintain state master under country.

Fields:

  1. State Name
  2. Country
  3. State Code
  4. Status

3.6 Religion

Purpose: Maintain religion details for demographic reporting.

Examples:

  1. Hindu
  2. Muslim
  3. Christian
  4. Sikh

3.7 Rural / Urban

Purpose: Classify student residence type.

Options:

  1. Rural
  2. Urban
  3. Semi-Urban

3.8 Language

Purpose: Store language preferences.

Examples:

  1. English
  2. Hindi
  3. Kannada
  4. Tamil

3.9 Occupation

Purpose: Used for parent/guardian occupation details.

Examples:

  1. Business
  2. Government Employee
  3. Private Employee
  4. Farmer
  5. Self Employed

3.10 Enclosures

Purpose: Define required documents during admission.

Examples:

  1. Birth Certificate
  2. Transfer Certificate
  3. Aadhaar Copy
  4. Passport Photo

Fields:

  1. Document Name
  2. Mandatory (Yes/No)
  3. Applicable Grade (Optional)

4?? Academic Configuration

4.1 Academic Grades

Purpose: Define academic levels.

Examples:

Grade 1

  1. Grade 10
  2. B.Com 1st Year
  3. MBA Semester 1

Fields:

  1. Grade Name
  2. Grade Code
  3. Grade Type
  4. Duration
  5. Status

4.2 Grade Type Maintenance

Purpose: Define structure type.

Examples:

  1. School
  2. Undergraduate
  3. Postgraduate
  4. Diploma

4.3 Grade Duration Maintenance

Purpose: Define duration of course.

Examples:

  1. 1 Year
  2. 2 Years
  3. 3 Years
  4. Semester Wise

4.4 Grade Section Maintenance

Purpose: Divide grade into sections.

Examples:

  1. Grade 5 – A
  2. Grade 5 – B

Fields:

  1. Grade
  2. Section Name
  3. Capacity

4.5 Grade Batch Maintenance

Purpose: Define academic year batch.

Examples:

  1. 2025–2026
  2. 2026–2027

Fields:

  1. Grade
  2. Academic Year
  3. Start Date
  4. End Date

5?? Location Configuration

5.1 Location Type Maintenance

Purpose: Define types of campus locations.

Examples:

  1. Classroom
  2. Laboratory
  3. Library
  4. Auditorium
  5. Sports Room

5.2 Locations in the Institute

Purpose: Maintain physical location details.

Fields:

  1. Location Name
  2. Location Type
  3. Floor / Block
  4. Capacity
  5. Status

5.3 Location in the Institute (Campus Mapping)

Purpose: Map locations to specific campus.

Used For:

  1. Timetable allocation
  2. Room scheduling
  3. Exam hall planning

6?? Subject Configuration

6.1 Theory / Practical Type

Purpose: Define subject teaching type.

Options:

  1. Theory
  2. Practical
  3. Combined

6.2 Subject Type Maintenance

Purpose: Classify subject type.

Examples:

  1. Core
  2. Elective
  3. Optional
  4. Language

6.3 Subjects

Purpose: Create individual subjects manually.

Fields:

  1. Subject Code
  2. Subject Name
  3. Grade
  4. Theory/Practical Type
  5. Subject Type
  6. Credits (if applicable)
  7. Status

6.4 Subjects by Grade – Import Screen

Purpose: Bulk upload subjects using Excel.

Steps:

  1. Download template
  2. Fill required columns:
  3. Subject Code
  4. Subject Name
  5. Grade
  6. Subject Type
  7. Theory/Practical Type
  8. Upload file
  9. Validate
  10. Import

?? Ensure no duplicate subject codes.