Entire Automation System for Libraries

E-Mail: info@easylibsoft.com

Website: https://www.easylib.net

Contact: 98440-81710

Table of Contents

1. Introduction
2. University Setup
3. UniLib Members
4. University Details
5. Students List
6. Staff List
7. Login / Logout Details
8. Requested List
9. Customized Search
10. Title Statistics

Introduction

The Union Catalogue in Easylib is an advanced centralized library management feature designed to integrate and share bibliographic records across multiple institutions under a university or group of institutions.

In a traditional library system, each college or department maintains its own separate catalogue. This creates duplication of records, limited visibility of resources, and difficulty in resource sharing. The Union Catalogue overcomes these limitations by providing a single, unified platform where all participating libraries can contribute and access shared catalog records.

Through the Union Catalogue, users such as students, faculty, and staff can:

1. Search for books and resources across all member institutions
2. Check availability of titles in different campuses
3. Request materials from other libraries
4. Access centralized academic resources
5. View statistical and analytical reports

This system promotes:

1. ?? Resource Sharing
2. ?? Inter-Library Collaboration
3. ?? Centralized Monitoring
4. ?? Secure Access Control
5. ?? Data-Driven Decision Making

The Union Catalogue module is particularly useful for universities with multiple affiliated colleges, as it ensures efficient utilization of library collections and reduces unnecessary duplication of resources.

By integrating University Setup, Member Institutions, User Management, Search Features, and Statistical Reporting, the Union Catalogue becomes a powerful tool for academic resource management and institutional collaboration.

UniLib Members

The UniLib Members screen is used to manage all participating libraries under the Union Catalogue system.

This module allows the university or central administrator to:

1. Register member libraries
2. Maintain librarian information
3. Define library working hours
4. Enable or disable library participation
5. Manage inter-library resource sharing

Each member library added here becomes part of the centralized Union Catalogue network.

The UniLib Members module helps in:

1. Creating a shared library network
2. Maintaining separate identities for each institution
3. Enabling centralized book search across libraries
4. Supporting inter-library loan and book requests
5. Monitoring member participation

Screen Layout Explanation

?? Header Section

Displays:

1. Institution Name
2. Session details
3. Navigation links (Home, Dashboard, Logout)

?? Left Navigation Panel

Under University Setup, the following menus are available:

1. UniLib Members
2. University Details
3. Students List
4. Staff List
5. Login Logout Details
6. Requested List
7. Customized Search
8. Title Statistics

Main Table Section

The table displays all registered member libraries.

?? Table Columns Explanation

Add Library Details Button

? "Add Library details"

Located at the top-right corner.

Used to register a new member library into the Union Catalogue.

Steps to Add New Library:

1. Click Add Library details
2. Enter:
3. Library Name
4. Librarian Name
5. Contact Information
6. Working Timings
7. Address
8. Click Save

The new library will appear in the list.

Modify Option

The Modify link under the Action column allows you to:

1. Edit library details
2. Update librarian name
3. Change working hours
4. Update contact details
5. Activate/Deactivate library

Working Process

When a library is added:

1. It becomes part of the Union Catalogue.
2. Its book records become searchable.
3. Students and staff from other institutions can:
4. View available titles
5. Request books
6. Access shared resources