Easylib

Easylib Help

L06 Library Digital Library
  1. Digital Library:

Digital Library is a mechanism for storing information in digital form and giving easy access to the material. It acts as a databank for all the softcopy documents that are present in the library. This module allows you to keep a track of all these documents in an effective manner.

How to access the Digital Library module?

  1. Click once on the Digital Library module, which appears on the front page of Easylib software, to open the Easylib Login screen
  2. Enter the correct User ID and Password.
  3. The main page appears containing a list of all the menus and sub-menus of Digital Library module which are displayed below: -

  1. Digital Library
  2. Manage Digital Subscriptions
  3. Digital Subscriptions
  4. URL Indexing
  5. Digital Subscription Content Manager
  6. Reports
  7. Customized Reports - Content Subscriptions
  8. Customized Reports – Digital Subscriptions
  9. Search
  10. See the list of Digital Subscription
  11. Setup
  12. Department
  13. Publisher
  14. Vendor
  15. Frequency
  16. Currency
  17. Subject
  18. Html Setup
  19. Screen Setup
  20. Window
  21. Help
  22. Digital Library:
  23. Manage Digital Subscriptions:

This screen can be accessed by going to the Digital Library menu and selecting the Manage Digital Subscriptions submenu or you can open this screen by pressing Ctrl + D, from the keyboard. A screen titled, as Digital Subscriptions Details appears, where you are able to view the list of previously entered data, if any. This screen has been explained in detail in the OPAC module. You may refer the document by going to the respective module.

  1. Digital Subscriptions:
  2. Using this screen you are able to enter all the details regarding the digital subscriptions. This will be helpful while generating the reports, maintaining online subscriptions, etc.
  3. This screen is similar to the book accession register screen wherein all the details about the subscription can be entered.
  4. To activate this function, click on the Digital Subscriptions submenu present in the Digital Library menu.
  5. Enter the data in the Subscription Number, Title, User ID, Password and URL, etc. to enter a new record and then click on the Ok button.
  6. If records are already present, then it will display the first previously entered record on the screen.
  7. Scrolling through the saved records can be done with the help of the navigation buttons.
  8. To find a particular record, enter the Subscription Number and press the Inquire button. It will display all the entered fields on the screen.
  9. All the digital records that you enter through this screen will be listed in the Digital Subscriptions Details screen for your reference.

List of Common Buttons:

  1. Ok button allows you to add a record to the database.
  2. MODIFY button allows you to modify or change any record or fields according to your preferences.
  3. ADD button allows you to add a record to the database.
  4. DELETE button allows you to delete a record from the database.
  5. CLEAR button allows you to clear the records from the currently viewing screen.
  6. CLOSE button allows you to end the current operation and return back to the previous or main page.
  7. INQUIRE button gives you the option to view whether the particular record exists or not. If the record exists then it will display it or else a message appears that this record does not exist.
  8. CANCEL button allows you to cancel the present action and return back to the previous screen.
  9. ? And ? buttons allows you to scroll through the Previous Record and Next Record respectively.
  10. |?And ?| buttons allows you to go directly to the First Record and Last Record respectively.

List of Keyboard Shortcuts for the buttons:

  1. Ok ? Alt + O
  2. Modify ? Alt + M
  3. Delete ? Alt + D

Clear ? Alt + C

  1. Close ? Alt + L
  2. Inquire ? Alt + I

  1. URL Indexing:
  2. This screen is used for adding the URL path and other details of a particular periodical so that whenever you want to subscribe that periodical again you can do so by getting the details about the URL from this page.
  3. To enable this function point to the Digital Library menu and click on the URL Indexing

submenu.

  1. Enter the details in the keywords, subscription number, article title, URL/path, etc. and click on the Add button to save the record.
  2. With the help of navigation buttons you have the option to scroll through all the previously entered record.
  3. You can also Modify and Delete records by clicking on the respective buttons.

List of Keyboard Shortcuts for the buttons:

  1. Add ? Alt + A
  2. Modify ? Alt + M
  3. Delete ? Alt + D
  4. Clear ? Alt + C
  5. Close ? Alt + L

  1. Digital Subscription Content Manager:

This screen allows you to search for and display the records that have been entered through the URL Indexing submenu. Go to the Digital Library menu and click on the Digital Subscription Content Manager submenu. This screen has been described in OPAC module under the Search Digital Library menu.

  1. Reports:
  2. Customized Reports - Content Subscriptions:
  3. Like all customized search screens, this screen also allows you to first perform the customized search on URL indexing, based on the entered criteria and then generates report for the same in the HTML, Notepad and Excel format.
  4. This screen can be accessed by selecting the Reports drop down menu and clicking on the Customized Reports - Content Subscriptions submenu.

A screen titled as Customized Search on Digital Content Manager appears, where you select the fields according to your search criteria and click on the Search button.

  1. Customized Search Results - Digital Content Manager screen appears displaying the matching records.
  2. Print button allows you to get the print preview in the HTML, Notepad and Excel format.
  3. Sort Criteria helps you to sort the displayed list in the required format.
  4. It should be noted that, this screen basically allows you to search for records that have already been entered from the URL Indexing submenu.

List of Keyboard Shortcuts for the buttons:

  1. Search ? Alt + S
  2. Clear ? Alt + L
  3. Close ? Alt + C
  4. Print ? Alt + P
  5. Ok ? Alt + O
  6. Cancel ? Alt + C

  1. Customized Reports – Digital Subscriptions:

The second type of report generation screen can be opened, by clicking on the Customized Reports – Digital Subscriptions submenu present in the Reports menu. This screen has been described in OPAC module under the Search Digital Library menu.

  1. Search:

  1. See the list of Digital Subscription:
  2. This is a different kind of search screen, where the lists of records that have been previously entered in the Digital Subscriptions are displayed. This will be useful while generating the reports.
  3. To enable this screen, select the Search menu and click on the See the list of Digital Subscription submenu.
  4. This prompts a screen titled Digital Subscriptions Details to appear. Double click on any selected record to go to the Digital Subscriptions screen. You can also go here by clicking on the Digi Subs button.
  5. Sorting Options helps you to arrange the list according to your requirement.
  6. Notepad and Excel format print button are present for generating the print preview and take the print when necessary.

List of Keyboard Shortcuts for the buttons:

  1. Close ? Alt + C
  2. Ok ? Alt + O
  3. Modify ? Alt + M
  4. Delete ? Alt + D
  5. Clear ? Alt + C
  6. Close ? Alt + L
  7. Inquire ? Alt + I

  1. Setup:

All the submenus displayed below have been explained in detail in the Setup and Security module under the Initial Setup Screens submenu. You may refer the document by going to the above submenu.

  1. Department
  2. Publisher
  3. Vendor
  4. Frequency
  5. Currency
  6. Subject
  7. Html Setup

Screen Setup